Client Overview

Samarth E Mobility Private Limited is an Indian electric vehicle manufacturer specializing in the design and production of electric scooters and motorcycles. Operating from its manufacturing facility in Kalol, Gujarat, the company manufactures critical sub-assemblies—including Battery Packs, Battery Management Systems (BMS), Motor Control Units (MCU), and Peripheral Control Modules (PCM)—before assembling finished electric vehicles for its nationwide dealer network.

As production volumes increased, the company sought a centralized ERP solution capable of managing complex manufacturing operations, procurement, quality control, finance, HR, and dealer operations through a single digital platform.

Challenges Faced

Samarth E Mobility relied heavily on spreadsheets, manual paperwork, and disconnected business processes to manage its manufacturing operations.

Key business challenges included:

• Manual production planning using Excel and paper-based workflows.
• Complex multi-level Bills of Materials (BOMs) with revision control managed outside an ERP.
• Limited visibility into manufacturing progress across multiple sub-assembly lines.
• Manual inward material management involving MRNs, GRNs, Gate Passes, and quality inspections.
• Procurement approvals and vendor management lacking workflow automation.
• Paper-based quality inspections throughout the manufacturing lifecycle.
• No centralized system for warranty registration and claim management.
• Manual dispatch approvals and document generation.
• Dealer Management System (DMS) operating independently from manufacturing operations.
• HR, payroll, attendance, and performance appraisals managed through spreadsheets.
• Limited real-time dashboards for production, inventory, finance, and management reporting.

Goals & Objectives

The objective was to implement a fully integrated Odoo ERP platform capable of digitizing every aspect of the organization's manufacturing and business operations.

The implementation aimed to:

• Digitize complete manufacturing operations.
• Automate multi-level BOM and production planning.
• Streamline procurement and inventory management.
• Implement station-level manufacturing tracking.
• Digitize quality control across all production stages.
• Automate dispatch approvals and logistics.
• Implement warranty lifecycle management.
• Integrate the Dealer Management System (DMS) with Odoo.
• Centralize HR, payroll, recruitment, and performance management.
• Provide management with real-time operational dashboards and analytics.

Odoo Solution Implemented

KoderXpert designed and implemented a comprehensive Odoo 19 ERP solution covering the complete manufacturing lifecycle along with enterprise-wide business operations.

Core Modules Implemented

• CRM
• Sales
• Purchase
• Inventory
• Manufacturing (MRP)
• Quality Control
• Accounting
• HR
• Attendance
• Payroll
• Recruitment
• Appraisals
• Expenses
• Projects
• Repair Management
• Documents
• Dashboards & Reporting

Custom Solutions Delivered

Multi-Level Manufacturing

• Multi-level BOM Management
• Revision Control
• Production Planning (MPS)
• Material Requirement Planning (MRP)
• Work Order Management
• Shop Floor Operations
• Station-wise Production Tracking
• 21-Station Vehicle Assembly Workflow
• Battery, BMS, MCU & PCM Manufacturing

Procurement & Inventory

• Purchase Approval Workflow
• Digital MRN & GRN
• Returnable & Non-Returnable Gate Pass Management
• Vendor Performance Tracking
• Inventory Automation
• Material Traceability
• Three-Way Matching (PO-GRN-Invoice)

Quality Management

• Inward Quality Control (IQC)
• In-Process Quality Checks
• Final Quality Inspection (FQC)
• Dyno Test Recording
• Test Drive Validation
• Non-Conformance (NCR) Management
• Digital Quality Checklists

Warranty Management (Custom Module)

A custom warranty management solution was developed to support:

• VIN-based Warranty Registration
• Dealer Warranty Claims
• Claim Approval Workflow
• Credit Note Processing
• Root Cause Analysis (RCA)
• Service Campaign Management

Dispatch Management (Custom Module)

A fully customized dispatch solution included:

• Dual Approval Workflow (Accounts & Sales)
• Dispatch Planning
• Delivery Challan
• Tax Invoice
• Packing List
• E-Way Bill Generation
• Gate Pass Management
• VIN Tracking
• Dispatch Status Monitoring

Dealer Management System Integration

A bi-directional API integration connected Odoo with the Dealer Management System (DMS), enabling seamless synchronization of:

• Dealer Orders
• Vehicle Dispatch
• Spare Parts Inventory
• Warranty Claims
• Price Lists
• Dealer Incentive Schemes
• Vehicle VIN Information

HR & Payroll Automation

The implementation also digitized human resource management through:

• Employee Management
• Biometric Attendance Integration
• Payroll Processing
• Recruitment Workflow
• Leave Management
• Performance Appraisals (KRA/KPI)
• Skill Matrix
• Employee Training Records

Executive Dashboards

Real-time dashboards provided complete visibility into:

• Production Performance
• Manufacturing Efficiency
• Inventory Levels
• Procurement Status
• Sales Performance
• Financial KPIs
• HR Analytics
• Quality Metrics
• Warranty Statistics

Business Impact

Following the implementation, Samarth E Mobility established a unified ERP platform connecting manufacturing, finance, HR, procurement, quality, dispatch, and dealer operations.

Key business outcomes included:

• Complete digitization of manufacturing operations.
• Improved production planning and shop floor visibility.
• Faster procurement and inventory management.
• Enhanced traceability across the manufacturing lifecycle.
• Streamlined quality inspections through digital workflows.
• Automated warranty and dispatch management.
• Real-time synchronization with the Dealer Management System.
• Improved financial compliance through integrated accounting and GST processes.
• Automated HR and payroll operations.
• Real-time dashboards supporting faster executive decision-making.
• A scalable ERP foundation capable of supporting future growth in India's electric vehicle industry.

Key Features Delivered

• Multi-Level Manufacturing
• Production Planning (MPS & MRP)
• Bill of Materials (BOM) Management
• Shop Floor Control
• Quality Control (IQC, IPQC & FQC)
• Purchase & Vendor Management
• Inventory & Warehouse Management
• Accounting & GST Compliance
• HR & Payroll
• Recruitment & Appraisals
• Warranty Management
• Dispatch Management
• Dealer Management System (DMS) Integration
• VIN Tracking
• E-Way Bill & Dispatch Documents
• Executive Dashboards
• MIS Reporting

Conclusion

KoderXpert partnered with Samarth E Mobility to implement a comprehensive Odoo 19 ERP solution that unified manufacturing, procurement, inventory, finance, HR, warranty, dispatch, and dealer operations into a single intelligent platform. By replacing spreadsheet-driven processes with automated workflows, custom modules, and real-time DMS integration, Samarth E Mobility established a scalable digital ecosystem that improves operational efficiency, strengthens manufacturing control, and supports its continued growth in India's rapidly expanding electric vehicle market.