Client Overview: Elumatec
Elumatec is a globally recognized leader in manufacturing machines and solutions for processing aluminum, PVC, and steel profiles. With decades of expertise and a footprint in over 50 countries, the company serves customers across sectors like construction, automotive, and industrial fabrication. Their machinery is known for its precision, efficiency, and reliability.
The UAE division of Elumatec plays a critical role in serving the GCC region. However, despite having an ERP system in place, the implementation—carried out by another vendor—was poorly aligned with the operational and regulatory requirements specific to Dubai. This caused reporting gaps, inaccurate inventory records, and accounting discrepancies.
To restore control and build a reliable digital backbone, Elumatec UAE partnered with KoderXpert Technologies LLP to refactor and reimplement key modules of their existing ERP system, primarily focusing on accounting, inventory, and custom reporting.
Challenges Faced
Although an ERP system existed, it was broken in critical areas. Elumatec UAE experienced the following challenges:
Non-Compliant Accounting Setup
The existing accounting structure did not follow Dubai-specific standards, including VAT handling, multi-currency rules, and audit compliance.
Inaccurate and Disorganized Inventory Records
Inventory data lacked synchronization with sales and purchase flows, leading to mismatched quantities, missing valuations, and inefficient stock planning.
Lack of Financial and Operational Reports
There were no custom reports to support financial audits, management review, or procurement decisions. Teams had to rely on spreadsheets and manual reconciliation.
Access Management Issues
User roles and permissions were not well-defined, creating risks of data leaks, unauthorized changes, and poor accountability.
Low System Trust
Due to inconsistent data and missing controls, teams hesitated to rely on ERP outputs for critical decision-making.
Challenges Faced
Although an ERP system existed, it was broken in critical areas. Elumatec UAE experienced the following challenges:
Non-Compliant Accounting Setup
The existing accounting structure did not follow Dubai-specific standards, including VAT handling, multi-currency rules, and audit compliance.
Inaccurate and Disorganized Inventory Records
Inventory data lacked synchronization with sales and purchase flows, leading to mismatched quantities, missing valuations, and inefficient stock planning.
Lack of Financial and Operational Reports
There were no custom reports to support financial audits, management review, or procurement decisions. Teams had to rely on spreadsheets and manual reconciliation.
Access Management Issues
User roles and permissions were not well-defined, creating risks of data leaks, unauthorized changes, and poor accountability.
Low System Trust
Due to inconsistent data and missing controls, teams hesitated to rely on ERP outputs for critical decision-making.
Goals & Objectives
Elumatec's leadership aimed to bring their ERP system back in
alignment with business needs. Key objectives included:
Refactor the accounting module based on Dubai VAT and
financial compliance norms.
Implement accurate inventory valuation and synchronization.
Design and deploy custom financial and inventory reports.
Define role-based access controls and improve data security.
Rebuild system trust among users through reliability and training.
Goals & Objectives
Elumatec's leadership aimed to bring their ERP system back in alignment with business needs. Key objectives included:
Refactor the accounting module
based on Dubai VAT and
financial compliance norms.
Implement accurate inventory
valuation and synchronization.
Design and deploy custom
financial and inventory reports.
Define role-based access controls and improve data security.
Rebuild system trust among users
through reliability and training.
KoderXpert Technologies LLP executed a full-scale ERP rehabilitation initiative,
covering the following deliverables:
Solution Provided by KoderXpert
Accounting Module Refactoring
Reconfigured Dubai-specific
VAT handling.
Defined compliant chart of accounts, journals, and tax reports.
Implemented multi-currency support with accurate conversion tracking.
Inventory Management Overhaul
Cleaned existing stock records.
Implemented real-time inventory synchronization with sales and purchase orders.
Configured correct valuation methods and location-based tracking.
Access Management Redesign
Mapped user roles and responsibilities across departments.
Implemented granular role-based access to improve data security and transparency.
Custom Reports Development
Built financial reports such as:
VAT summary & audit logs
Journal & ledger export
P&L and balance sheet (Dubai-compliant formats)
Developed inventory and procurement insights including:
Aging stock
Fast/slow-moving products
Warehouse transfer audits
User Enablement & Documentation
Delivered department-wise training on new workflows.
Created documentation for future onboarding and audits.
KoderXpert Technologies LLP executed a full-scale ERP rehabilitation initiative,
covering the following deliverables:
Solution Provided by KoderXpert
Accounting Module Refactoring
Reconfigured Dubai-specific VAT handling.
Inventory Management Overhaul
Implemented real-time inventory synchronization with sales and purchase orders.
Access Management Redesign
Mapped user roles and responsibilities across departments.
User Enablement & Documentation
Delivered department-wise training on new
workflows.
Custom Reports Development
Built financial reports
Journal & ledger export
P&L and balance sheet (Dubai-compliant formats)
Our Implementation Process
Our Implementation Process
Our Implementation Process
System Audit & Planning
- Assessed current implementation gaps.
- Identified compliance, reporting, and data structure issues.
- Created a phase-wise rectification plan.
Accounting Redesign
- Rebuilt charts of accounts per UAE standards.
- Configured VAT returns and audit tracking.
- Reconciled opening balances and adjusted entries.
Inventory Cleanup
- Cleansed duplicate and incorrect product records.
- Reimported accurate quantities and valuation.
- Mapped warehouse locations for
precise tracking.
Report Development
- Held stakeholder sessions to gather report requirements.
- Developed financial and operational reports in Odoo.
- Validated output through iterative testing.
Access Management
& Security
- Defined access levels per role.
- Configured record rules and group-level restrictions.
Training & Handover
- Delivered training and SOPs.
- Ensured all departments were operational before handover.
Step-1
System Audit & Planning
Assessed current implementation gaps. Identified compliance, reporting, and data structure issues. Created a phase-wise rectification plan.
Step-2
Accounting Redesign
Rebuilt charts of accounts per UAE standards. Configured VAT returns and audit tracking. Reconciled opening balances and adjusted entries.
Step-3
Inventory Cleanup
Cleansed duplicate and incorrect product records. Reimported accurate quantities and valuation. Mapped warehouse locations for precise tracking.
Step-4
Report Development
Held stakeholder sessions to gather report requirements. Developed financial and operational reports in Odoo. Validated output through iterative testing.
Step-5
Access Management & Security
Held stakeholder sessions to gather
report requirements. Developed financial and operational reports in Odoo. Validated output through iterative testing.
Step-6
Training & Handover
Delivered training and SOPs.
Ensured all departments were
operational before handover.
Key Features Delivered
- Dubai VAT-compliant accounting configuration
- Multi-currency handling and financial reporting
- Real-time inventory tracking and valuation
- Custom financial and stock reports
- Role-based access and audit compliance
- Streamlined sales-purchase-inventory workflows
Key Features
Delivered
- Dubai VAT-compliant
accounting configuration - Multi-currency handling
and financial reporting - Real-time inventory tracking
and valuation - Custom financial and
stock reports - Role-based access and
audit compliance - Streamlined sales-purchase
-inventory workflows
Results & Impact
Full compliance with Dubai VAT and financial norms
Accurate inventory valuation improved procurement and planning
100% system adoption post-training and restructuring
Data-driven decision making via custom real-time reports
Improved access control reduced risks and improved audit readiness
Results & Impact
Full compliance with Dubai
VAT and financial norms
Accurate inventory valuation improved procurement and planning
100% system adoption post
-training and restructuring
Data-driven decision making
via custom real-time reports
Improved access control reduced risks and improved audit readiness
"We had serious gaps in our ERP setup that were affecting operations and compliance. KoderXpert brought in the clarity and structure we needed. Their ability to align the ERP system with UAE accounting standards and build real-time reports has made our system reliable and future-ready."
"We had serious gaps in our ERP setup that were affecting operations and compliance. KoderXpert brought in the clarity and structure we needed. Their ability to align the ERP system with UAE accounting standards and build real-time reports has made our system reliable and future-ready."
Conclusion
Through expert intervention and custom module development, KoderXpert Technologies successfully transformed Elumatec UAE’s fragmented ERP system into a robust, compliant, and user-friendly digital platform. With renewed confidence in their data and tools, Elumatec is now equipped to scale its operations across the region with precision and control.
KoderXpert continues to deliver on its promise:
Transforming Ideas into Digital Excellence.
Conclusion
Through expert intervention and custom module development, KoderXpert Technologies successfully transformed Elumatec UAE’s fragmented ERP system into a robust, compliant, and user-friendly digital platform. With renewed confidence in their data and tools, Elumatec is now equipped to scale its operations across the region with precision and control.
KoderXpert continues to
deliver on its promise:
Transforming Ideasinto Digital Excellence.