Client Overview: Matahin FZE
Matahin is a trusted player in the global grain-trading and flour-manufacturing industry. The company is involved in procurement of raw grain, processing (milling), product manufacturing (flour, bran, etc.), and export as well as local distribution. (matahin.com) As the business scaled, the complexities of operations – supply chain variability, processing volumes, quality control, export documentation, and multiple product lines – made it essential to adopt a centralized ERP platform.
Matahin partnered with an Odoo implementation team to build a future-ready system that spans procurement, manufacturing, inventory, quality control, sales & export, and finance.
Challenges Faced
Prior to Odoo implementation, Matahin encountered a number of operational bottlenecks and inefficiencies:
Procurement and sourcing of raw grains managed via spreadsheets or isolated tools, making aggregation, forecasting and vendor management difficult.
Production (milling, packaging) lacked integrated visibility: processed quantities, wastage, yield tracking, and quality control were not unified.
Inventory management for raw material, semi-processed stock, finished goods (flour/bran etc.) across locations lacked real-time visibility.
Export and domestic sales channels required varying documentation, regulatory compliance, and traceability which were handled manually.
Finance and cost-accounting were fragmented; tracking cost of processing, wastage, yield loss, export margins was hard.
Limited real-time dashboards; management did not have quick views on yield, cost, vendor performance, product line profitability.
Scaling the business posed risk due to weak digital foundations and manual operations.
Challenges Faced
Prior to Odoo implementation, Matahin encountered a number of operational bottlenecks and inefficiencies:
- Procurement and sourcing of raw grains managed via spreadsheets or isolated tools, making aggregation, forecasting and vendor management difficult.
- Production (milling, packaging) lacked integrated visibility: processed quantities, wastage, yield tracking, and quality control were not unified.
- Inventory management for raw material, semi-processed stock, finished goods (flour/bran etc.) across locations lacked real-time visibility.
- Export and domestic sales channels required varying documentation, regulatory compliance, and traceability which were handled manually.
- Finance and cost-accounting were fragmented; tracking cost of processing, wastage, yield loss, export margins was hard.
- Limited real-time dashboards; management did not have quick views on yield, cost, vendor performance, product line profitability.
- Scaling the business posed risk due to weak digital foundations and manual operations.
Goals & Objectives
The key objectives of the Odoo ERP implementation at Matahin included:
Create an integrated platform covering Procurement → Manufacturing → Inventory → Sales/Export → Finance under one system.
Enable real-time visibility into yields, wastage, inventory levels, and production efficiency.
Standardize vendor and raw-material management: vendor data, performance tracking, quality parameters.
Automate export sales workflows: documentation, compliance, shipping, invoicing.
Provide management dashboards for key KPIs: yield %, cost of production, inventory turnover, vendor performance, export vs domestic profitability.
Support scalability: enable expansion of product lines, export markets, and multiple facility locations without major system bottlenecks.
Goals & Objectives
The key objectives of the Odoo ERP implementation at Matahin included:
- Create an integrated platform covering Procurement → Manufacturing → Inventory → Sales/Export → Finance under one system.
- Enable real-time visibility into yields, wastage, inventory levels, and production efficiency.
- Standardize vendor and raw-material management: vendor data, performance tracking, quality parameters.
- Automate export sales workflows: documentation, compliance, shipping, invoicing.
- Provide management dashboards for key KPIs: yield %, cost of production, inventory turnover, vendor performance, export vs domestic profitability.
- Support scalability: enable expansion of product lines, export markets, and multiple facility locations without major system bottlenecks.
The implementation team configured and customized Odoo to meet Matahin’s unique needs in the grains/manufacturing domain. Key modules and custom features included:
Core ERP Modules Implemented:
Solution Provided by KoderXpert
Procurement & Vendor Management
Vendor master data with grading, quality compliance, historical performance.
Manufac-turing / Milling
Work center and routing definition for milling lines, packaging lines.
Sales & Export
Domestic and export sales orders configured, with export documentation attachments, shipping workflows, invoicing.
Accounting & Finance
Cost accounting per production batch or work order: raw material input cost, processing cost, wastage cost, finished goods cost.
Reporting & Dashboards
Real-time dashboards for management showing: yield %, raw-material usage vs planned, vendor QC rejects, inventory turnover, export margin trends.
Inventory Management
Multi-location warehouses: raw-grain storage, processed stock, packed product.
The implementation team configured and customized Odoo to meet Matahin’s unique needs in the grains/manufacturing domain. Key modules and custom features included:
Core ERP Modules Implemented:
Solution Provided by KoderXpert
Procurement & Vendor Management
Vendor master data with grading, quality compliance, historical performance.
Purchase orders for raw grain linked with quality inspection workflows.
Manufacturing / Milling
Work center and routing definition for milling lines, packaging lines.
Tracking of raw input → processed output (flour, bran) with yield calculation, wastage recording.
Sales & Export
Domestic and export sales orders configured, with export documentation attachments, shipping workflows, invoicing.
Customer master data extended to include export terms, incoterms, logistics info.
Accounting & Finance
Cost accounting per production batch or work order: raw material input cost, processing cost, wastage cost, finished goods cost.
Profit analysis by product line, domestic vs export channel.
Reporting & Dashboards
Real-time dashboards for management showing: yield %, raw-material usage vs planned, vendor QC rejects, inventory turnover, export margin trends.
Custom reports for executive review, vendor scorecards, product line performance.
Inventory Management
Multi-location warehouses: raw-grain storage, processed stock, packed product.
Real-time stock levels, expiry/best-before date (if applicable), batch tracking for processed goods.
Our Implementation Process
Step-1
Discovery & Planning
Onsite workshop with Matahin’s procurement, production, inventory, export & finance teams to map existing flows, identify bottlenecks.
Detailed documentation of work-flows: grain procurement → milling → packaging → sales (domestic/export).
Step-2
Design & Customization
Configuration of Odoo standard modules: Purchase, Manufacturing, Inventory, Sales, Accounting.
Custom development for yield tracking, wastage workflow, batch routing specific to milling operations.
Step-3
Data Migration
Migration of vendor records, existing stock inventory, product master (flour, bran, etc.), customer/exporter data, historical cost data.
Clean-up and mapping of old records to new data structure.
Step-4
Integration & Testing
Testing of manufacturing flows: raw input → output → packaging → stock update → sales.
QA of vendor performance tracking, inventory movements, cost accounting, export documentation.
Step-5
Training & Go-Live
Training sessions for staff across departments (procurement, production, inventory, export sales, finance).
Phased roll-out: first raw procurement and inventory flows, then manufacturing, then sales/export and final finance module.
Our Implementation Process
Discovery & Planning
- Onsite workshop with Matahin’s procurement, production, inventory, export & finance teams to map existing flows, identify bottlenecks.
- Detailed documentation of work-flows: grain procurement → milling → packaging → sales (domestic/export).
Design & Customization
- Configuration of Odoo standard modules: Purchase, Manufacturing, Inventory, Sales, Accounting.
- Custom development for yield tracking, wastage workflow, batch routing specific to milling operations.
Data Migration
- Migration of vendor records, existing stock inventory, product master (flour, bran, etc.), customer/exporter data, historical cost data.
- Clean-up and mapping of old records to new data structure.
Integration & Testing
- Testing of manufacturing flows: raw input → output → packaging → stock update → sales.
- QA of vendor performance tracking, inventory movements, cost accounting, export documentation.
Training & Go-Live
- Training sessions for staff across departments (procurement, production, inventory, export sales, finance).
- Phased roll-out: first raw procurement and inventory flows, then manufacturing, then sales/export and final finance module.
Key Features Delivered
- Vendor performance tracker with quality/price/time metrics.
- Yield & wastage tracking for milling operations (raw input vs finished output).
- Multi-warehouse & batch-tracked inventory for raw and finished goods.
- Export sales workflow with document attachment, shipping tracking, invoicing.
- Cost accounting per product line and production batch.
- Real-time dashboards for yield %, stock turnover, export margins.
- Scalable architecture able to support future expansion of product lines & export markets.
Key Features Delivered
- Vendor performance tracker with quality/price/time metrics.
- Yield & wastage tracking for milling operations (raw input vs finished output).
- Multi-warehouse & batch-tracked inventory for raw and finished goods.
- Export sales workflow with document attachment, shipping tracking, invoicing.
- Cost accounting per product line and production batch.
- Real-time dashboards for yield %, stock turnover, export margins.
- Scalable architecture able to support future expansion of product lines & export markets.
Results & Impact
Significant reduction in manual data entry and elimination of spreadsheets across procurement,
production and inventory.
Improved yield and reduced wastage through better tracking and process transparency.
Real-time visibility into inventory, production and sales channels enabled faster decision-making.
Clearer cost accounting allowed for improved margin management and strategic pricing for
export/domestic.
Vendor management improved: fewer rejects, better quality, improved supplier negotiation due
to data.
Scalability enabled – ready for expansion into additional product lines and export geographies.
Results & Impact
Significant reduction in manual data entry and elimination of spreadsheets across procurement,
production and inventory.
Improved yield and reduced wastage through better tracking and process transparency.
Real-time visibility into inventory, production and sales channels enabled faster decision-making.
Clearer cost accounting allowed for improved margin management and strategic pricing for
export/domestic.
Vendor management improved: fewer rejects, better quality, improved supplier negotiation due
to data.
Scalability enabled – ready for expansion into additional product lines and export geographies.
“With the new ERP system, we now have a unified view of our procurement, milling, inventory and export workflows. We can track yields, control wastage and manage vendors more effectively. It’s transformed our operations.”
Conclusion
By implementing a customized Odoo ERP solution, Matahin has established a connected, transparent and data-driven enterprise platform that handles their end-to-end operations from raw procurement to finished goods export. The foundation is now set for continued growth, improved profitability and global expansion.
KoderXpert continues to deliver on its promise:
Transforming Ideas into Digital Excellence.
Conclusion
By implementing a customized Odoo ERP solution, Matahin has established a connected, transparent and data-driven enterprise platform that handles their end-to-end operations from raw procurement to finished goods export. The foundation is now set for continued growth, improved profitability and global expansion.
KoderXpert continues to deliver on its promise:
Transforming Ideas into Digital Excellence.